Corporate and Business Travel Accommodation

Unlike leisure travel, corporate travel involves a range of unique logistical and financial considerations. When it comes to budget control, companies must prioritise budget-friendly yet reliable travel arrangements. After all there’s no point saving money and ending up with unhappy employees who are less motivated and less productive. Also, it’s important to ensure that travel arrangements are as seamless as possible to avoid unnecessary disruptions or delays. This means making sure that all aspects of every journey and stay are the best they can be.

Corporate travel must also align with internal policies and any regulatory requirements; and these often vary from one organisation to another. One final consideration that must be taken into account when booking corporate travel is personal wellbeing. This means ensuring that employee satisfaction and comfort are a key focus. Successful corporate travelling is all about two main factors: a stress-free experience and cost-effectiveness.

Booking airline tickets

When it comes to corporate travel, booking airline tickets is a little more complicated than booking leisure travel. While the right airline and fare class are important, there are also other considerations to be taken into account. These include making a choice between direct and connecting flights. Whilst direct flights may minimise delays and stopovers, connecting flights can offer some savings. Clearly, there’s a balance to find.

For organisations that make multiple corporate travel bookings a year, then it can be worth considering corporate travel programmes, which many airlines offer. They provide benefits such as discounted rates, flexible ticket changes without penalties, and even priority boarding and lounge access – which you may need when senior executive are travelling.

Advanced booking can help keep prices down with plane tickets, as can avoiding peak travel time. Tuesdays and Wednesdays are often much cheaper for plane fares. It can also be a good idea to consider alternative airports. For example, smaller secondary airports often offer better pricing and similar connection times and convenience. Corporate travel booking specialists can help to negotiate deals on block bookings when several people are travelling together.

Onward travel

Travel preparations do not end as soon as the plane lands. Travellers – whether in their home country or overseas – need efficient transport options that will help them reach their final destination quickly and easily. These can include pre-booked airport transfers (which can reduce waiting times), car hire, taxis, or public transport. There will, obviously, be a difference in price and convenience depending on the option. For short trips a taxi can work well, but car rentals are more efficient for multi-day stays. In larger cities like London, Paris, and Tokyo, the subway or other forms of public transportation may be the fastest option depending on the time of arrival.

For corporate travellers visiting more than one location, then you may want to consider car hire. However, in many countries (including the UK), trains or domestic flights are a good and efficient way of getting from one city to another. Using a country’s inter-city transport network can enable travellers to work while travelling and avoid the stress of driving in an unfamiliar country.

Accommodation selection

When it comes to booking serviced apartments or corporate housing, they are several key factors to consider. The location, amenities, quality, and flexibility of the chosen accommodation option are vital. It is also important that accommodation is near to any event venues, clients, or offices that will be visited during the trip. Reliable Wi-Fi is non-negotiable, but meeting rooms and co-working spaces may also be beneficial for project teams travelling together.

It's also a good idea to look for corporate apartments that offer flexible check-ins, especially on budget-friendly trips when flights are likely to land at inconvenient hours.

For maximum efficiency it is often a good idea to book corporate apartments in city centres. This will provide better transport links and make it easier for people to get around. There are plenty of hotel chains offering accommodation in city centres with facilities such as 24-hour reception and all the other features that you might expect from a good hotel. However, hotels are not always the best option when looking for corporate housing for longer stays with a bespoke service.

Serviced apartments are becoming increasingly popular for corporate travel, and with good reason. They are an ideal choice for both long-term and short-term corporate stays. They offer more flexibility and more privacy than a hotel. In addition to having individual bedrooms, they also have fully-equipped kitchen facilities and usually a separate living area. You will also find that serviced apartments tend to have weekly cleaning, and often have a gym and other facilities for guests such as on-site restaurants. Our accommodation experts at Situ can help with a property search in multiple locations. We also negotiate rates for serviced apartments, particularly useful if you are planning several trips to the same location or planning for project teams travelling together.

Booking corporate travel is about much more than simply purchasing plane tickets and reserving apartments. It requires plenty of industry knowledge and experience, plus the right strategy to balance efficiency, logistics, and traveller comfort. We leverage partnerships, corporate agreements, and the latest travel technology to reduce expenses, create seamless journeys, and maximise productivity.

If you want to secure the best properties, our booking management assistance will elevate corporate travel to a new level for your organisation and your business needs.

At Situ, we believe that exceptional travel experiences begin with finding the perfect home-away-from-home. This is true whether you‘re looking for corporate housing in central London, Tokyo, or Milan. As a global serviced accommodation specialist, we connect discerning professionals with a curated selection of serviced apartments, studios, and houses across the globe. Whether you're embarking on a business trip or relocating for an extended period, our focus is on making your stay effortless and enjoyable.

We understand that corporate travel can be demanding. That's why we offer a diverse range of accommodation options to suit every need, from cosy studios ideal for solo travellers to spacious 3-bedroom apartments perfect for families or teams. With a minimum stay of 7 nights, we provide the flexibility and comfort you need to thrive during your time away from the office.

Types of corporate accommodation

The world of corporate accommodation offers a diverse range of options, each designed to cater to specific needs and preferences. At Situ, we understand that finding the right type of accommodation is crucial for a successful and comfortable stay. Let's explore the most common options, whether you‘re looking for accommodation in Paris, New York, or London.

Serviced apartments, your home away from home

Serviced apartments are fully-furnished apartments for corporate travellers offering the space and amenities of a private residence, combined with the services of a hotel. Imagine returning to a spacious living area after a long day of meetings, preparing a home-cooked meal in a fully-equipped kitchen, then relaxing on the sofa in front of a Smart TV.

Serviced apartments typically include weekly cleaning, maintenance services, and high-speed internet, ensuring a seamless and hassle-free stay. They are ideal for longer stays, offering a true home-away-from-home experience. Families and teams will particularly appreciate the extra space and privacy, allowing for a more relaxed and productive environment. At Situ, we pride ourselves on offering a wide selection of serviced apartments, ranging from stylish studios to expansive multi-bedroom units, all thoughtfully designed to meet the needs of modern corporate travellers.

Exploring other options

While serviced apartments and houses are the most common forms of corporate accommodation in the UK and further afield, other similar options exist:

• Corporate Housing - This term is used predominantly in the USA for a serviced apartment that is specifically designed for corporate travellers, and often used for very long-term stays or relocations. They are managed by specialist companies and offer a high-quality, more residential feel. They are ideal for those seeking a permanent home-like environment. In the UK and elsewhere we tend to refer to these types of properties simply as serviced accommodation.
• Aparthotels - Aparthotels offer the best of both worlds. They combine the services and features of a hotel with the space and flexibility of an apartment, often in city centre locations with local shops and restaurants nearby. Apartments also feature in-room kitchen facilities, private parking and extended stay options for all guests.

At Situ, we understand that every corporate traveller has unique business needs. Our extensive network of accommodation partners allows us to provide a diverse range of options, ensuring that you find the perfect solution. We are committed to helping you navigate the complexities of professional accommodation bookings, saving you money, and providing expert guidance and support every step of the way.

Key considerations when choosing corporate accommodation

Selecting the right corporate accommodation is a critical decision that can significantly impact the success and comfort of an extended trip. Here are some key considerations to keep in mind:

Location

The location can make or break your experience. Consider the proximity to your workplace, client sites, and essential facilities. Easy access to public transportation is crucial for seamless commutes, and a safe and convenient city centre neighbourhood ensures peace of mind. At Situ, we manage a diverse portfolio of properties in prime locations, ensuring guests are always well-connected.

Budget

Serviced apartments are a great option with significant advantages over traditional hotels, especially for longer stays. However, it's essential to establish a clear budget and consider all factors, including nightly rates, additional services, and potential discounts for extended stays. Situ's extensive network allows us to find you affordable options for rented properties without compromising on the quality or comfort of guests.

Amenities

While essential amenities like Wi-Fi and a dedicated workspace are non-negotiable for corporate travellers, you might want to consider the importance of leisure facilities for employee wellbeing. A fitness center, pool, or nearby recreational facilities can help maintain a healthy work-life balance and reduce stress. Situ's properties offer a wide range of features, from basic necessities to luxurious extras, ensuring a comfortable and fulfilling stay.

Company policies

Ensure your accommodation choices align with your company's travel policies and guidelines. Understanding any restrictions or preferences will streamline the booking process and prevent any potential issues. We work closely with travel managers to ensure compliance with company policies and provide seamless booking solutions.

By carefully considering these factors, you can make an informed decision and select corporate accommodation that perfectly meets your needs and supports a successful and comfortable extended stay.

Booking that‘s effortless and personalised

Time is a precious commodity, especially for corporate travellers. That's why we've streamlined the booking process to be as effortless and efficient as possible, allowing you to focus on what matters most. We're committed to providing a personalised experience, ensuring that your corporate accommodation needs are met with precision and care.

Simplifying your search

With a global network of trusted accommodation partners, Situ offers an unparalleled selection of properties from serviced apartments and studios to executive houses in prime neighbourhoods. Our extensive reach ensures that you have access to high-quality properties, no matter where you are travelling to. Our friendly staff meticulously ensure that every property meets our stringent standards for comfort, convenience, and service.

Keeping you informed

We understand the importance of clear and transparent communication. That's why we provide detailed property information, including photos, descriptions, and amenity lists, to help you make informed decisions.

Trends in the corporate housing industry: Adapting to a changing landscape

The corporate accommodation sector is constantly evolving, driven by changing requirements, technological advancements, and a growing emphasis on employee wellbeing. We stay ahead of these trends to ensure that our clients have access to the most innovative and relevant solutions.

Increased demand for flexible and extended stays

The rise of remote work and project-based assignments has led to increased demand for flexible and extended-stay accommodation. Organisations are seeking solutions that can accommodate varying lengths of stay and provide a home-like environment for their people.

Emphasis on employee wellbeing

Companies are increasingly recognising the importance of employee wellbeing during corporate travel. This includes providing access to facilities that promote good health, such as fitness centres, healthy dining options, and comfortable workspaces. Serviced apartments, with their spacious layouts and home-like feel, offer a significant advantage in this regard.

Technological advancements

Technology is playing a crucial role in transforming the corporate accommodation experience. Online booking platforms, mobile apps, and virtual tours are making it easier for travellers to find and book accommodation.

Sustainability and responsible travel

There's a growing awareness of the environmental impact of travel, and companies are seeking more sustainable accommodation options. This includes properties that are energy-efficient, use eco-friendly products, and promote responsible waste management.

The blurring of business and leisure trips

The trend of combining business travel with leisure activities is gaining popularity. Corporate travellers are increasingly extending their stays to explore the local area and experience the culture. Corporate accommodation allows for this, as the spaces are more suitable for living in, rather than just sleeping in.